|
DISCLOSURE POLICY FOR MATERIAL ACT
OR FACT OF ELEKEIROZ S.A.
SUMMARY 1. GENERAL PRINCIPLES
1.1. Scope
1.2. Disclosure Committee 2. DEFINITION OF MATERIAL ACT OR FACT
2.1. Material act or fact
2.2. Examples of material acts or facts 3. DUTIES AND RESPONSIBILITIES IN THE DISCLOSURE OF A MATERIAL ACT
OR FACT
3.1. Duties and responsibilities of the Investor Relations Director
3.2. Related persons
3.3. Duties and responsibilities of related persons
3.4. Duty of confidentiality (sub-item 5.2)
3.5. Forecast of results
3.5.1. Market expectations 4. PROCEDURE FOR PREPARATION AND DISCLOSURE OF A MATERIAL ACT OR FACT
A) Procedure for preparation
4.1. Participating bodies
4.2. Format of disclosure document
B) Disclosure procedure
4.3. Recipients of disclosure information and responsible organs
4.4. Simultaneous disclosure
4.5. Disclosure timing
4.6. Suspension of trading
4.7. Situations of non-disclosure of a material fact or act
4.7.1. Immediate disclosure
4.8. Rumors
4.9. Vehicle and form of disclosure
4.10. Person authorized to comment on the content of a material act
or fact 5. MECHANISMS FOR CONTROLLING THE CONFIDENTIALITY OF INFORMATION RELATING
TO A MATERIAL ACT OR FACT
5.1. Purpose
5.2. Confidentiality duty
5.3. Those subject to control mechanisms
5.4. The objectives of control mechanisms 6. INFRINGEMENT OF THE POLICY
6.1. Sanctions
6.2. Notification of an infringement
1. GENERAL PRINCIPLES 1.1. Scope - The POLICY provides for the guidelines and procedures
to be complied with in the disclosure of material acts or facts and
in the maintenance of confidentiality of such non-disclosed information,
in accordance with CVM Instruction 358, dated January 3, 2002. The
scope of the policy covers the disclosure to the appropriate regulatory
bodies and the market complete and timely information on the material
acts and facts relating to the company, as defined in sub-item 2.1,
thus reinforcing the equity and transparency of such disclosure to
all interested parties, without privileging some to the detriment of
others. 1.2. The Disclosure Committee -The Disclosure Committee is hereby
created with the following purposes:
a) to advise the Investor Relations Director;
b) to permanently evaluate the applicability of the policy and to suggest
any pertinent amendments thereto;
c) to decide on any questions regarding the interpretation of the
policy’s
text;
d) to order all actions necessary for the disclosure and dissemination
thereof, including among the company’s employees;
e) to evaluate the content of any announcements before release to the
press (press releases), meetings with investors and investment analysts
(road shows), teleconferences and public presentations containing material
information on the company;
f) to regulate the compliances;
g) to evaluate and decide on cases of infringement;
h) to analyze official queries posed by regulatory and self-regulated
bodies, and to prepare the respective answers;
i) to propose solutions for unforeseen and exceptional cases.
1.2.1. The Disclosure Committee shall be comprised of the President,
Manager Director and Investor Relations Director and meet whenever
so convened by any one of its members.
2. DEFINITION OF MATERIAL ACT OR FACT 2.1.
Material act or fact - Any decision of a controlling shareholder, or
resolution of a general shareholders’ meeting or of any management
bodies of the company, or any other act or fact of a political-administrative,
technical, negotiating or economical-financial nature, taking place
or relating to the company’s business, which may reasonably
interfere with:
2.1.1. the price of securities issued by the company or related thereto;
2.1.2. the decision of investors to buy, sell or maintain such securities;
2.1.3. the decision of investors to exercise any shareholders’ rights
issued by the company or related thereto. 2.2. Examples of material acts or facts - The following are examples
of material acts or facts, to the extent that they can result in any
of the effects above, among others:
2.2.1. the signature of an agreement or contract providing for the
transfer of the shareholding control of the company, even if the efficacy
of such instrument is conditional or resolutory; 2.2.2.
the change in the company’s control, including through
the execution of, amendment to, or termination of, a shareholders’ agreement;
2.2.3. the execution of, amendment to, or termination of, a shareholders’ agreement
to which the company is a party or intervenes, or which has been
registered in the appropriate company book;
2.2.4. the entry or withdrawal of a partner who has a contract or an
operational, financial, technological or administrative agreement with
the company;
2.2.5. the authorization for trading in securities issued by the company
in any market, national or foreign;
2.2.6. the decision to cancel the registration of the company;
2.2.7. a merger or spin -off involving the company or affiliated companies;
2.2.8. a change in the company’s net worth composition;
2.2.9. the purchase or sale of a relevant investment;
2.2.10. the transformation or winding-up of the company;
2.2.11. the change of the accounting principles adopted by the company
that could significantly change the result or net worth of the company;
2.2.12. debt renegotiation;
2.2.13. the approval of a stock option plan;
2.2.14. a change in the rights and advantages of securities issued
by the company;
2.2.15. the split-up or consolidation of shares or the concession of
share bonuses;
2.2.16. the acquisition of shares of the company for maintenance in
treasury or cancellation, and the sale of shares so acquired;
2.2.17. profits or losses of the company and the attribution of earnings,
in cash;
2.2.18. the execution or termination of a contract, or the failure
to execute it, when the expectation of execution thereof is in the
public domain;
2.2.19. the approval of, change in, or cancellation of a project, or
the delay in implementing it;
2.2.20. the initiation, re-initiation or suspension of the manufacture
or commercialization of a product or service;
2.2.21. the discovery, change or development of technology or resources
owned by the company;
2.2.22. changes in the forecasts previously disclosed by the company;
2.2.23. a request of composition with creditors (concordata), a bankruptcy
request or confession or the filing of a legal action, which may affect
the economical-financial situation of the company.
3. DUTIES AND RESPONSIBILITIES IN THE DISCLOSURE OF A MATERIAL ACT
OR FACT 3.1.
Duties and responsibilities of the Investor Relations Director – The
Investor Relations Director has the following duties:
3.1.1. to disclose and communicate to the market and appropriate
authorities (sub-item 4.3., “a”) any material act or fact taking place
or related to the company’s business;
3.1.2. to ensure the broad and immediate dissemination of the material
act or fact;
3.1.3. to disclose the material act or fact simultaneously in all markets
where the securities issued by the company are traded;
3.1.4. to provide to the appropriate authorities, whenever requested
by them, any additional explanation in connection with the material
act or fact;
3.1.5. to interview persons having access to material acts or facts,
in the event described in the preceding sub-item or if there is any
atypical fluctuation in the price or quantity of trading of shares
issued by the company or related thereto, with the purpose of ascertaining
whether such persons have knowledge of any information that must
be disclosed to the market. 3.2. Related persons - The following persons shall be deemed related
to the company:
a) (i) its direct or indirect controlling shareholders, officers, members
of the Board of Directors, Fiscal Council and any bodies with technical
or consulting duties created under its by-laws; (ii) the same persons
in a controlling, controlled or affiliated company;
b) the employees of the company, or of its controlling, controlled
or affiliated company(ies), who, because of their rank, function or
position, have privileged access to any relevant information;
c) any other person that, because of any circumstance, may have knowledge
of relevant information, such as consultants, independent auditors,
rating companies’ analysts and loan concessions, outsourcing
personnel and assistants. 3.3.
Duties and responsibilities of related persons - The persons referred
to in letter “a)(i)” in
sub-item 3.2. only, shall:
3.3.1. communicate to the Investor Relations Director, or, in his or
her absence, to the President of the Company, any material act or fact
that may come to their knowledge;
3.3.2. having heard the Disclosure Committee, communicate to the CVM
any material act or fact of which they have personal knowledge in case
the Investor Relations Director fails to comply with his or her duty
to disclose. 3.4 Duty of confidentiality (sub-item 5.2) - The related persons shall
keep confidential any information relating to a material act or fact,
until its disclosure in the market, in accordance with sub-item 5.2.
3.4.1. The related person that communicates, by mistake, a material
act or fact to a non-related person, before its disclosure in the market,
shall immediately inform the Investor Relations Director of the erroneous
communication, so that he or she may take any adequate measures. 3.5. Forecast of results - The company shall not disclose performance
forecasts.
3.5.1.Market expectations - The company may disclose, on the website
www.elekeiroz.com.br expectations for its results.
3.5.2. The Director in charge of the Controlling Supervision may
previously view, when requested by the Investor Relations Director,
the content
of analysts’ reports before release, so as to avoid the disclosure
of incorrect or inaccurate data or information already in public domain.
4. PROCEDURE FOR PREPARATION AND DISCLOSURE OF A MATERIAL ACT OR FACT A) Procedure for preparation
4.1. Participating bodies - The document of disclosure of a material
act or fact shall be prepared by the Investor Relations Director
or the Disclosure Committee, which may request the participation
of the company divisions involved in the transaction or deal which
has given rise to the material act or fact. 4.2. Format of disclosure document -The document for disclosure of
a material act or fact shall be clear and precise and utilize a language
accessible to the investor public. B) Disclosure procedure
4.3. Recipients of disclosed information and responsible organs -The
Investor Relations Director shall disclose a material act or fact,
as a matter of priority and simultaneously:
a) to the CVM, through its site, to BOVESPA and, as the case may be,
to the other stock exchanges and the organized over-the-counter market;
b) to the market in general, as explained in sub-item 4.9.
4.3.1. Subsequently to such disclosure, the Investor Relations Director
may disclose the material act or fact to the market via e-mail and
make the information available on the website www.elekeiroz.com.br.
The Investor Relations Director, the Manager Director and the President
are the persons responsible for keeping the contact with the communication
vehicles in general as well as journalists. 4.4. Simultaneous disclosure - The material act or fact disclosed
by any communication media or in meetings with class entities, investors,
analysts or with any selected audience, in Brazil or abroad, shall
be simultaneously disclosed to the market(s) in which the securities
issued by the company are eligible for trading (sub-item 3.1.3.). 4.5. Disclosure timing - The disclosure of a material act or fact
shall take place, whenever possible, before the opening or after the
closing of trading in the stock exchanges or organized over-the-counter
market where the securities issued by the company are eligible for
trading.
4.5.1. If the securities issued by the company may be simultaneously
traded in the markets of different countries, where the trade opening
and closing hours are not compatible, the trading hours of the Brazilian
market shall prevail for purposes of sub-item 4.5. 4.6. Suspension of trading - In case it is imperative that the disclosure
of a material act or fact takes place in trading hours, the Investor
Relations Director may simultaneously request the national and foreign
stock exchanges and organized over-the-counter market to suspend the
trading of securities issued by the company, or related thereto, for
as long as it takes to properly disclose the material information. 4.7. Situations of non-disclosure of a material fact or act -The material
acts or facts may exceptionally not be disclosed if the controlling
shareholders or management conclude that the disclosure thereof shall
put a legitimate interest of the company at risk. 4.7.1. The Investor Relations Director shall immediately disclose
the material act or fact referred to in sub-item 4.7. if the material
information leaks to the market, if there is an atypical fluctuation
in the price or quantity of traded securities issued by the company
or related thereto, or if the CVM orders disclosure.
4.7.1.1 When applicable, the Investor Relations Director shall provide
any necessary explanations to the stock exchanges. 4.8. Rumors -The company shall not comment on any existing rumors
in the market about the company, unless they materially influence the
prices of its securities. 4.9.
Vehicle and form of disclosure -The legally required disclosure to
the market shall be affected
through publication in
newspapers of
widespread circulation and “Diário Oficial do Estado” (Daily
Official of the State), regularly utilized by the company, .
4.9.1. Additionally, the company may disclose the material act or fact
through the following media:
a) the worldwide web (Internet), on the website www.elekeiroz.com.br;
b) e-mail;
c) teleconference;
d) public meeting with class entities, investors, analysts, or with
the interested public, in Brazil or abroad;
e) announcements to the press (press releases);
f) radio-diffusion media utilized by the market.
4.9.2. The disclosure through newspaper publication (sub-item 4.9.)
may be affected in a reduced form, (provided that it informs the
addresses on the worldwide web – Internet where the complete information
shall be available to the interested public), with content at least
equivalent to that provided to the entities referred to in letter “a” of
sub-item 4.3.
4.9.3. The material act or fact shall be internally disclosed for general
knowledge. 4.10. Person authorized to comment on a material act or fact - Only
the Investor Relations Director, or the Manager Director, or the President,
or a person appointed by them, is authorized to comment, explain or
provide more detail on, the content of a material act or fact.
5. MECHANISMS FOR CONTROLLING THE CONFIDENTIALITY OF INFORMATION RELATING
TO A MATERIAL ACT OR FACT 5.1. Purpose - The mechanisms for controlling the confidentiality
of information relating to a material act or fact (Material Information)
are designed to ensure the maintenance of confidentiality of such information
until its disclosure to the appropriate authorities and the market
5.2. Confidentiality duty - The related persons (sub-item 3.2.) shall
maintain any Material Information confidential until its disclosure
thereof, as well as constantly maintaining the highest standards
of confidentiality.
5.2.1. The related person who leaves the company, or who ceases
to participate in the transaction or project to which the Material
Information
refers, shall be bound to his or her duty of confidentiality until
such information is disclosed to the appropriate authorities (sub-item
4.3., “a”), and to the market. 5.3. Control mechanisms -The persons related to the company (sub-item
3.2.) shall comply with the POLICY upon the signature of the appropriate
declaration (Annex 1), when they are hired, appointed, promoted or
transferred, at which time they will state their knowledge of the terms
of the POLICY and their commitment to comply therewith.
5.3.1. The Disclosure Committee shall indicate the positions subject
to the compliance for each of the company’s divisions.
5.3.2. The Division responsible for a transaction or agreement, which
may give rise to a material fact or act, shall indicate additional
employees and third parties who must comply with the POLICY.
5.3.3. The compliances must take place after the internal disclosure
of this POLICY.
5.3.4. The Investor Relations Director shall ensure the compliance
of persons occupying statutory positions, of the controlling shareholders.
5.3.4.1 The division in which the employees as well as outsourcing
personnel are or woluld be placed shall make additional adherence.
5.3.5. The Investor Relations Director shall keep a central and updated
list of all persons who have complied with the POLICY, and which shall
be responsible for making this list available to the appropriate authorities,
whenever requested by the latter. 5.4. Mechanisms for achieving control objectives -The persons related
to the company (sub-item 3.2.) shall act in a diligent manner in order
to preserve the confidentiality of any Material Information, complying
with the regulations enacted by the company on the subject.
5.4.1. When complying with the POLICY, the person referred to in 3.2.b
shall declare his or her knowledge of the contents of the regulations
enacted by the company.
6. INFRINGEMENT OF THE POLICY 6.1. Sanctions -The violation of this POLICY shall subject the violator
to disciplinary sanctions, as provided in the internal rules of the
company and pursuant to this item, without restricting the imposition
of any administrative, civil and criminal penalties.
6.1.1. The Disclosure Committee shall ascertain any infringements of
the POLICY, and shall recommend the pertinent sanction, conditioned
to the following:
a) the related persons referred to in letter “a” of sub-item
3.2. shall be subject to the sanctions approved by the board of directors,
subsequent to ascertainment and prior recommendations from the Disclosure
Committee;
b) the related persons referred to in letter “b” of sub-item
3.2. shall be subject to sanctions provided for in the company’s
internal rules or in case of absence, warning, abeyance and dismissal,
according to the seriousness of the violation;
c) the violation caused by any of the related persons referred to
in letter “c” of sub-item 3.2. shall be deemed a serious
contractual default, and the company shall be accordingly entitled
to terminate
the respective contract and demand the payment of any penalty set
forth therein, notwithstanding any losses and damages.
6.1.2. The Disclosure Committee shall inform all infringements and
the pertinent sanctions to the board of directors. 6.2. Notification an infringement - Any person who complies with the
POLICY and has knowledge of its violation must immediately notify the
fact to the Disclosure Committee. ANNEX 1
CONTROLLING SHAREHOLDER AND MANAGEMENT COMPLIANCE DECLARATION
................................................[name, nationality,
marital status, profession, tax enrollment number-CPF, ID, business,
address and telephone] .......... ...................................................,
signed here under, in his/her capacity as ..................................................
of ELEKEIROZ S.A., hereby complies with the POLICY ON DISCLOSURE
OF MATERIAL ACTS AND FACTS OF ELEKEIROZ S.A., of which he/she is
receiving a copy concomitantly with the signature hereof; states
that he/she knows the terms thereof and undertakes to fully comply
therewith. He/she also states that he/she is aware that the Board
of Directors of the Company shall decide upon potential sanctions
arising out of infringements of such Policy on Disclosure, subsequent
to prior recommendations from the Disclosure Committee. São
Paulo, .......................................
____________________________ ANNEX 2
EMPLOYEE COMPLIANCE DECLARATION
.....................................[name, nationality, marital status,
profession, tax enrollment number - CPF, ID, business address and
telephone] ...........................................................................,
signed hereunder, in his/her capacity as ..............................
of ELEKEIROZ S.A., hereby complies with the POLICY ON DISCLOSURE OF
MATERIAL ACTS AND FACTS OF ELEKEIROZ S.A., available by electronic
device; states that he/she knows the terms thereof and undertakes to
fully comply therewith. He/she also states that he/she knows the internal
rules of ELEKEIROZ S.A., end, specially, that the infraction for employee
to the Policy on Disclosure of Material Acts and Facts consists in
serious default for all legal ends. São
Paulo, .......... .............................
____________________________
ANNEX 3
THIRD PARTY COMPLIANCE DECLARATION
.....................................[name, nationality, marital status,
profession, tax enrollment number CPF, ID, business address and telephone]..............................,
signed hereunder, in his/her capacity as ..............................
of ELEKEIROZ S.A., hereby complies with the POLICY ON DISCLOSURE
OF MATERIAL ACTS AND FACTS OF ELEKEIROZ S.A., of which he/she is
receiving a copy concomitantly with the signature hereof; states
that he/she knows the terms thereof and undertakes to fully comply
therewith. He/she also states that he/she is aware that any infringement
of such Policy on Disclosure shall be deemed a serious contractual
default, and that the company shall be accordingly entitled, without
any onus on its part, to terminate the agreement that originated
the compliance and demand the payment of the penalty set forth therein,
notwithstanding any losses and damages. São
Paulo, ......... ................... ..........
____________________________
|